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Tel: 412-519-7630

Wechat: 641003356

lisa@bloomingwed.com

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Month OF COORDINATION

Pre-Event Production

Beginning 3 Weeks Prior to Wedding Date

 

  • Attend one site visit with client to establish the event style, direction and flow

  • Unlimited phone and e-mail communication/advice for client

  • Advise client on etiquette, budget, and stylistic elements

  • Review all vendor contracts

  • Provide spreadsheet for the guest list, RSVP’s, seating plan, photography shot list

  • Create complete timeline for celebration and share with all vendors

 

Wedding Week​​

  • Attend final meeting with client and collect all celebration elements

  • Confirm all details and arrival times for vendors

  • Provide schedule for family and VIP guests

  • Coordinate all printed materials

  • Coordinate rehearsal with (or without) Officiant

 

Wedding Day

  • Coordinate all aspects of wedding celebration

  • Oversee check-in of rentals

  • Coordinate all deliveries and installations of celebration in accordance with vendor contracts

  • Coordinate distribution of final payments and gratuities

  • Manage and coordinate transportation for family and guests

  • Provide event emergency kit (including sewing kit, stain remover, etc)

  • Organize and set up escort cards, place cards and menu cards

  • Oversee timely “flip” of room from ceremony to reception, if needed

  • Conduct final lighting, sound and temperature inspection prior to guest arrival

  • Conduct final seating and table check prior to guests welcome to reception

  • Cue all music changes and speeches with band/DJ

  • Cue guest of honor and family for special moments including: cake cutting, toasts and dancing

  • Serve as point person for all vendors—cueing timing throughout event

  • Manage and remedy all moment-to-moment challenges

  • Arrange favors (if applicable)

  • Oversee strike of venue

  • Collect and secure any celebration elements and gifts

  • Assist in breaking down and cleaning up