Wedding Planning and Design
Pre-Event Production
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Detailed consultation meeting with clients to learn their vision and requirements
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Recommend venues and vendors in accordance with event budget and style
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Schedule all vendor meetings and interviews
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Attend site visit with the client or the venue manager to establish the event style, direction, and flow
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Unlimited phone and e-mail communication/advice for client
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Guidance on wedding etiquette
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Create a wedding website
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Manage budget planning; manage deposit schedule and payments
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Review and negotiate all vendor contracts
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Decor conceptualization and coordinate overall event vision and design
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Create wedding design board and provide styling items
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Act as the liaison between client and vendors for all logistical needs
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Create complete timeline for celebration and share with all vendors
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Lead all-vendor walk-through
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Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu
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List Blooming Wed as a point of contact on website
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Format guest list for calligraphy
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Schedule and book all guest and family transportation to/from ceremony and reception
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Advise on menu planning and tasting with the caterer
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Source and order items and packaging for favors and welcome gifts bags
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Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule list
Wedding Week
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Attend final meeting with client and collect all celebration elements
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Confirm all details and arrival times for vendors
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Provide schedule for family and VIP guests
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Coordinate rehearsal with (or without) Officiant
Wedding Day
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Coordinate all aspects of wedding celebration
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Oversee check-in of rentals
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Coordinate all deliveries and installations of celebration in accordance with vendor contracts
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Coordinate distribution of final payments and gratuities
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Manage and coordinate transportation for family and guests
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Provide event emergency kit (including sewing kit, stain remover, etc)
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Organize and set up escort cards, place cards and menu cards
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Oversee timely “flip” of room from ceremony to reception, if needed
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Conduct final lighting, sound and temperature inspection prior to guest arrival
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Conduct final seating and table check prior to guests welcomed to reception
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Cue all music changes and speeches with band/DJ
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Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
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Serve as point person for all vendors—cueing timing throughout event
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Manage and remedy all moment-to-moment challenges
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Arrange favors (if applicable)
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Oversee strike of venue
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Collect and secure any celebration elements and gifts
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Double check return/pick up of all rental elements from caterer and floral designer
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Assist in breaking down and cleaning up
Wedding Design
We will work with clients to help them define their personal style and create a spectacular wedding that genuinely represents them on the biggest day of their lives. A list of example activities that we will provide include:
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A wedding design consultation: we will discuss your ideas, style, theme, color palette and budget
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Create a design board that suits your vision and budget
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The design board will cover the inspirations of the following:
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Personal fashion recommendations - bridal accessories, suits, bridal party attire
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Welcome area decoration
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Ceremony decoration
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Cocktail hour lounge design
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Reception tabletop design (linen, napkin, charger, plates, flatware, glasses)
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Floral design
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Lighting design
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Wedding cake and dessert table design
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Day of Stationery
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Develop a shopping list