Wedding Planning and Design

Pre-Event Production

  • Recommend venues and vendors in accordance with event budget and style

  • Schedule all vendor meetings and interviews

  • Attend site visit(s) with client to establish the event style, direction, and flow

  • Unlimited face to face meetings, phone and e-mail communication/advice for client

  • Guidance on wedding etiquette

  • Create a wedding website and manage guests RSVP

  • Create budget; manage deposit schedule and payments

  • Review and negotiate all vendor contracts

  • Decor conceptualization and coordinate overall event vision and design

  • Create wedding design board and provide decor items

  • Act as the liaison between client and vendors for all logistical needs

  • Create complete timeline for celebration and share with all vendors

  • Lead all-vendor walk-through

  • Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu

  • List Blooming Wed as a point of contact on website

  • Format guest list for calligraphy

  • Schedule and book all guest and family transportation to/from ceremony and reception

  • Advise on menu planning and tasting with the caterer

  • Source and order items and packaging for favors and welcome gifts bags

  • Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule list


Wedding Week

  • Attend final meeting with client and collect all celebration elements

  • Confirm all details and arrival times for vendors

  • Provide schedule for family and VIP guests

  • Coordinate all printed materials

  • Assemble and deliver welcome gift bags for out of town guests

  • Coordinate rehearsal with (or without) Officiant


Wedding Day

  • Coordinate all aspects of wedding celebration

  • Oversee check-in of rentals

  • Coordinate all deliveries and installations of celebration in accordance with vendor contracts

  • Coordinate distribution of final payments and gratuities

  • Manage and coordinate transportation for family and guests

  • Provide event emergency kit (including sewing kit, stain remover, etc)

  • Organize and set up escort cards, place cards and menu cards

  • Oversee timely “flip” of room from ceremony to reception, if needed

  • Conduct final lighting, sound and temperature inspection prior to guest arrival

  • Conduct final seating and table check prior to guests welcomed to reception

  • Cue all music changes and speeches with band/DJ

  • Cue guest of honor and family for special moments including: cake cutting, toasts and dancing

  • Serve as point person for all vendors—cueing timing throughout event

  • Manage and remedy all moment-to-moment challenges

  • Arrange favors (if applicable)

  • Oversee strike of venue

  • Collect and secure any celebration elements and gifts

  • Double check return/pick up of all rental elements from caterer and floral designer

  • Assist in breaking down and cleaning up

Based in San Francisco and New York

Serving the Bay Area, New York, and beyond

Tel: 412-519-7630

Wechat: 641003356

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