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Wedding Planning and Design

Pre-Event Production

  • Detailed consultation meeting with clients to learn their vision and requirements

  • Recommend venues and vendors in accordance with event budget and style

  • Schedule all vendor meetings and interviews

  • Attend site visit with the client or the venue manager to establish the event style, direction, and flow

  • Unlimited phone and e-mail communication/advice for client

  • Guidance on wedding etiquette

  • Create a wedding website 

  • Manage budget planning; manage deposit schedule and payments

  • Review and negotiate all vendor contracts

  • Decor conceptualization and coordinate overall event vision and design

  • Create wedding design board and provide styling items

  • Act as the liaison between client and vendors for all logistical needs

  • Create complete timeline for celebration and share with all vendors

  • Lead all-vendor walk-through

  • Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu

  • List Blooming Wed as a point of contact on website

  • Format guest list for calligraphy

  • Schedule and book all guest and family transportation to/from ceremony and reception

  • Advise on menu planning and tasting with the caterer

  • Source and order items and packaging for favors and welcome gifts bags

  • Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule list


Wedding Week

  • Attend final meeting with client and collect all celebration elements

  • Confirm all details and arrival times for vendors

  • Provide schedule for family and VIP guests

  • Coordinate rehearsal with (or without) Officiant


Wedding Day

  • Coordinate all aspects of wedding celebration

  • Oversee check-in of rentals

  • Coordinate all deliveries and installations of celebration in accordance with vendor contracts

  • Coordinate distribution of final payments and gratuities

  • Manage and coordinate transportation for family and guests

  • Provide event emergency kit (including sewing kit, stain remover, etc)

  • Organize and set up escort cards, place cards and menu cards

  • Oversee timely “flip” of room from ceremony to reception, if needed

  • Conduct final lighting, sound and temperature inspection prior to guest arrival

  • Conduct final seating and table check prior to guests welcomed to reception

  • Cue all music changes and speeches with band/DJ

  • Cue guest of honor and family for special moments including: cake cutting, toasts and dancing

  • Serve as point person for all vendors—cueing timing throughout event

  • Manage and remedy all moment-to-moment challenges

  • Arrange favors (if applicable)

  • Oversee strike of venue

  • Collect and secure any celebration elements and gifts

  • Double check return/pick up of all rental elements from caterer and floral designer

  • Assist in breaking down and cleaning up

Wedding Design

We will work with clients to help them define their personal style and create a spectacular wedding that genuinely represents them on the biggest day of their lives. A list of example activities that we will provide include: 

  • A wedding design consultation: we will discuss your ideas, style, theme, color palette and budget

  • Create a design board that suits your vision and budget

  • The design board will cover the inspirations of the following:

  1. Personal fashion recommendations - bridal accessories, suits, bridal party attire

  2. Welcome area decoration

  3. Ceremony decoration

  4. Cocktail hour lounge design

  5. Reception tabletop design (linen, napkin, charger, plates, flatware, glasses)

  6. Floral design 

  7. Lighting design

  8. Wedding cake and dessert table design 

  9. Day of Stationery 

  • Develop a shopping list 

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