Pre-Event Production

• Recommend vendors in accordance with event budget and style

• Attend one site visit with client to establish the event style, direction and flow

• Unlimited phone and e-mail communication/advice for client

• Regularly check on client’s progress and to do list

• Guidance on wedding etiquette

• Advisement of budget

• Review all vendor contracts

• Assistance with save the date, invitation, program and menu wording

• Advisement on menu planning

• Provide spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule

• Create complete timeline for celebration and share with all vendors

• Serve as point of contact/liaison for all vendors beginning eight (8) weeks prior to wedding date

 

Wedding Week

• Attend final meeting with client and collect all celebration elements

• Confirm all details and arrival times for vendors

• Provide schedule for family and VIP guests

• Coordinate all printed materials

• Coordinate rehearsal with (or without) Officiant

 

Wedding Day

• Coordinate all aspects of wedding celebration

• Oversee check-in of rentals​

• Coordinate all deliveries and installations of celebration in accordance with vendor contracts

• Coordinate distribution of final payments and gratuities

• Manage and coordinate transportation for family and guests

• Provide event emergency kit (including sewing kit, stain remover, etc)

• Organize and set up escort cards, place cards and menu cards

• Oversee timely “flip” of room from ceremony to reception, if needed

• Conduct final lighting, sound and temperature inspection prior to guest arrival

• Conduct final seating and table check prior to guests welcome to reception

• Cue all music changes and speeches with band/DJ

• Cue guest of honor and family for special moments including: cake cutting, toasts and dancing

• Serve as point person for all vendors—cueing timing throughout event

• Manage and remedy all moment-to-moment challenges

• Arrange favors (if applicable)

• Oversee strike of venue

• Collect and secure any celebration elements and gifts

• Assist in breaking down and cleaning up